Bills and receipts in another currency
How a scanned receipt in US dollars or another currency is turned into Canadian dollars, and what Todah keeps about the original.
Todah keeps your books in Canadian dollars (CAD), because that is what your GST/HST return and your Profit and Loss are in. When you scan a receipt or bill printed in another currency, for example US dollars from an online order, Todah notices and asks you what it cost in Canadian dollars before you save it.
Step by step
- Scan the document with Scan Bill or Receipt on the Bills page.
- The review form opens with a box that says which currency the document is in, and its total in that currency. The lines below are left exactly as printed, so you can check them against the paper.
- Find what the purchase cost in Canadian dollars. The best figure is the amount that left your account, from your credit card or bank statement, because it includes the exchange rate your bank used.
- Type it in Total in CAD.
- Check the rest of the form as usual, then choose Create Bill.
What happens when you save
- Every line, and the tax on it, is converted at the same rate, so the bill's total is exactly the CAD amount you typed.
- The bill is saved in Canadian dollars and counts in your reports and sales tax figures like any other bill.
- Todah keeps the original currency, the original total and the rate it worked out. Choose Edit on the bill to see them in a note at the top of the form, for example "Converted from USD 45.00 when it was saved".
Good to know: If you choose Create Bill without filling in Total in CAD, Todah asks for it: "This document is in USD. Enter its total in CAD before saving."
Tip: For a bill you type in yourself with New Bill that was charged in another currency, enter the Canadian-dollar prices from your card or bank statement, and put the original amount in Notes if you want a record of it.
See also
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